the Polygon blog - your moisture management resource

How Long Should I Keep Old Hard Copies of Records, Documents & Bills?

Document Recovery, Document Scanning

When Benjamin Franklin cleverly stated that the only certainties in life are death and taxes, he did not foresee the amount of paperwork that future generations of printing presses would produce. With time, file cabinets fill with documents that you will rarely need, but know are important to keep. Thankfully, modern technology has made it possible to reduce clutter by saving documents in digital formats that ensure easy accessibility, storage and document recovery. Knowing when to keep original files and when to shred them will help reduce clutter and make your document management efforts simpler.

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Maintaining Document Integrity through Seasonal Humidity

Document Recovery, Temporary Climate Solutions

Keeping your archives or stored documents in a temperature-controlled environment is a great first step toward protecting them from the harsh effects of the elements outdoors. If your area experiences seasonal changes or high humidity levels, an HVAC system might not be enough in regards to moisture and condensation control. Regardless of the environment in which you store documents—including files, books, photos and films—planning for seasonal humidity now helps prevent the need for mold remediation services in the future.

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What You Need to Know about Keeping Confidential Documents Safe during Recovery

Disaster Recovery, Document Recovery

While almost any contractor with the appropriate document recovery solutions could dry and restore your damaged documents, you should not use just any provider. One of the greatest considerations when choosing a document restoration firm is document security. If your damaged documents contain sensitive information, the contractor you choose should hold itself to the highest security standards. By knowing what measures a restoration company should employ, you will be equipped to select one that protects your best interests.

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The Best Questions to Ask a Document Restoration Company to Ensure They’re Legitimate

Document Recovery

When you experience a disaster that compromised your organization’s documents, you must arrange for document recovery solutions quickly or risk further damage. Taking the time to vet restoration companies with simple questions will not only ensure that you receive the correct services for your needs, but also protect the sensitive information in the documents in question.

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Can My Blueprints Be Saved?

Document Recovery

Yes, your wet blueprints may be salvageable, but time is not on your side. Because the drawings are often on large sheets of fragile paper, they require special care during the document restoration process. By outlining the steps to take when blueprints get wet in the company’s disaster preparation plans, employees will know how to mitigate additional damage and prepare the drawings for the salvaging process.

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