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Do Documents Decrease in Value or Credibility Once They are Scanned?

Document Scanning

Before the days of digital documents, the standards regarding what was an original document and what was a copy were clear. When it came to the legal validity of a copy or fax, an institution had to determine if the electronic record was evidence of a contract and if the signatures within it served as proof of a contact’s acceptance. When fax machines rose in popularity, few legal courts and companies accepted facsimiles with signatures as “originals” until 1995. Today, electronically transmitted documents and faxes often suffice as proof of an agreement or at least serve as interim evidence until the original is made available. Whether a scanned or electronic document is as credible or valuable as the original depends on a business’s document management procedures and the document in question.

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How Long Should I Keep Old Hard Copies of Records, Documents & Bills?

Document Recovery, Document Scanning

When Benjamin Franklin cleverly stated that the only certainties in life are death and taxes, he did not foresee the amount of paperwork that future generations of printing presses would produce. With time, file cabinets fill with documents that you will rarely need, but know are important to keep. Thankfully, modern technology has made it possible to reduce clutter by saving documents in digital formats that ensure easy accessibility, storage and document recovery. Knowing when to keep original files and when to shred them will help reduce clutter and make your document management efforts simpler.

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The Importance of Scanning Documents After They are Recovered

Document Scanning

After going to great lengths to salvage damaged or wet papers, photos, films, books and other items using professional document recovery solutions, it’s smart to take steps to safeguard them in the event of a future disaster. These steps include using proper temperature and humidity controls, storing documents on upper levels of a building, using acid-free storage boxes, and keeping documents in an offsite location. While all these methods are great for keeping physical copies of documents more secure, a comprehensive document recovery plan should also include digital imaging.

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How Document Scanning Can Reduce Your Carbon Footprint

Document Scanning

Up to 2 percent of the planet’s greenhouse gases are the result of paper products, as it takes a significant amount of energy and resources to create and dispose of printed paper. Despite the trend of tablets, smart devices and paperless offices, paper consumption continues to increase. When you implement digital imaging in your operations and make scanning a regular practice you will not just take strides to help the environment, you will also reduce operating expenses and simplify document recovery solutions.

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Selecting the Right Document Management System to Manage Your Retention Schedule

Document Recovery, Document Scanning

Adopting a document management system in your business or organization is a large undertaking. The right DMS can keep your business organized and in compliance with government, legal, and other regulations. It can save money on storage and boost productivity.

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