The Polygon Code of Conduct outlines the main principles of Polygon’s corporate responsibility, as well as the personal, ethical and professional principles which all Polygon employees should adhere to, and which guide our relations with other employees, customers, suppliers, society and shareholders.
All Polygon Managers have the responsibility to inform employees about the Code of Conduct, and all employees have the responsibility to keep informed about the Code.
The Polygon Code of Conduct rests on the principle that all employees are individuals responsible for their own professional behaviour.
Michael Berg – President & CEO
Richard Nelléus – VP Human Resources
Professional Behavior
Polygon employees are expected to undertake their duties in a professional, responsible, conscientious and ethical manner and to act in the best interest of Polygon. Polygon equipment and property should be treated with due care, and should only be used in the course of Polygon’s business. Polygon’s operations are to a large extent carried out in private homes or in hazardous environments, and with potentially dangerous equipment. Accordingly, it is absolutely forbidden for employees to be under the influence of alcohol or other drug substances on work sites.
Working Environment
Polygon strives to be an attractive employer by creating a working environment based on collaboration, responsibility and openness. The wellbeing of employees is a high priority, and the company is committed to providing safe and healthy working conditions. Polygon does not accept any form of bullying, e.g. isolation, verbal or physical abuse, or harassment.
Equal Opportunities
Employees are recruited and promoted solely on the basis of their qualifications for the job, regardless of race, religion, age, national origin, gender, sexual orientation, political opinion, union membership, marital status or disability unrelated to the task in question.
Compensation
Each employee shall be rewarded in a correct and fair manner in accordance with their individual performance and contribution to the success of the company.
Conflicts of Interest
No employee may be involved in any activity that is in conflict with the company’s business interests. Such conflicts of interest may include e.g. holding external positions or ownership in conflict with Polygon’s interest, receiving gifts and hospitality where there is an expectation of a return favor, or decisions regarding
employment or promotion of relatives or friends.
Employee Communication
Good employee communication is of essence to run our business efficiently. Everyone in the company needs to know our goals, action plans and performance. A free flow of information is important; everyone in Polygon can speak to anyone across functions and organizational levels.
Honesty and Integrity
Loyal, satisfied customers are the basis of our reputation. Honesty and integrity in all dealings with customers are prerequisites for profitable, long-term business relationships. Polygon will provide customers with accurate information, and will only make commitments that we can live up to.
Care and Respect
A large part of Polygon’s work is conducted in the private homes of our customers, often following an emotionally stressful property damage. It is of essence that we behave with the care and respect required in a private home. We will also do our utmost to provide our customers with clear and consistent information on the scope, process, timelines and current status of the work.
Gifts and Favors
Gifts, entertainment, compensation and personal favours may be offered to a third party only if they are modest in value and consistent with customary business practice. No gifts, entertainment or personal favours may be offered in contravention of any applicable law or code of practice.
Gifts and Favors
No employee should seek or accept any gift, entertainment or personal favour that might reasonably be believed to have an influence on business transactions.
Suppliers Legal Compliance
Polygon will inform business partners of the company’s values and business principles. We will not do business with suppliers that fail to comply with applicable laws and regulations.
Legal Compliance and Local Customs
Polygon as a company and our employees shall comply with all the applicable laws and regulations of a country in which the company operates. In cases where a conflict exists between more restrictive laws and this Code’s principles and values,
the law shall prevail. We will respect the local traditions and customs of each country. In cases where there is a conflict between local customs and this Code’s principles and values, the Code shall guide the employee’s course of action.
Environmental Impact
Polygon is committed to reducing any negative impact on the environment from our operations. Through the nature of our business of restoring rather than completely rebuilding damaged properties, Polygon is reducing the use of resources and
contributing to a sustainable society. Polygon is also seeking to use energy
efficient equipment and processes in our operations.
Communication with Shareholders
Polygon will provide accurate and timely information on the company’s activities, performance and financial situation to our owners. Polygon’s accounting statements will present a true and correct view of the company’s financial performance in line with International Financial Reporting Standards (IFRS).
Implementation
This Code of Conduct applies to all employees and all Polygon business activities, regardless of location. The Code sets out the main principles of corporate and individual employee responsibility, but cannot address all possible ethical dilemmas that may arise. It is intended to guide employees in how to act with integrity and good judgement at all times. Observance of the Code will be evaluated periodically at group level. The Code will be regularly reviewed and amended as necessary.
Breaches of the Code
If a breach of the Code has been identified, the response to the breach will result in an investigation which may result in disciplinary actions, termination of employment or criminal charges. Employees who identify breaches of the Code should as soon
as possible report the breach to the immediate manager, or the Polygon Group VP of Human Resources.
