Polygon Privacy Policy

Polygon Privacy Policy

Your privacy is important to us and we always handle data about you in a reliable and legal manner. This privacy policy gives a detailed description of how we treat your personal data and what rights you have as an individual.

When do we process your personal data?
Polygon processes your personal data in the following categories:
1. When you are a customer
2. When you are a supplier
3. When you are applying for a job
4. When you participate in marketing activities

Purpose and type of personal data processed
Polygon collects and handles personal data about you for different purposes depending on the category of person you belong to.

When you are a customer
If you have experienced damage to your home, Polygon is appointed to inspect and rectify the damage and report it back to your insurance company. In order for Polygon to rectify the damage, we need to process information about you that we may obtain from your insurance company or directly from you. The personal data we collect are your name, address, telephone number and any photos we take during our visit to you.

Legal basis: Performance of contracts

When you are a supplier
If you are one of Polygon’s suppliers, we will register the contact information for you held by the company you work for. (name, phone number and e-mail address) This allows us to fulfil the commitments we have agreed for the procurement of services and products.

Legal basis: Performance of contracts

When you are applying for a job
If you are applying for a job, we register you as a candidate. This means that we save your name, address, phone number, e-mail address, CV, references, any personal data from your own letters and in some cases test results. This allows us to complete the recruitment process.

Legal basis: Consent

When you participate in marketing activities
Polygon handles your contact information (name, phone number, e-mail address) for different types of marketing activities, such as events and customer surveys. If we have contacted you regarding participation, you can opt out at any time by following the link in our e-mail or by contacting us at info@polygongroup.com.

Legal basis: Legitimate interest

How does Polygon collect personal data?
Polygon collects your personal data primarily through various contact opportunities with you, or through the insurance company where you are a customer.

Who will have access to your personal data?
The personal data collected will primarily be handled internally within Polygon. Your data may be used or made accessible to any third-party company or organisation that assists Polygon in fulfilling its obligations or its delivery towards you. Examples of such parties are Polygon’s third-party suppliers for IT and finance, and companies with which polygon collaborates in order to fulfil its commitments. Polygon is responsible for how the data is processed even if this is done by a third party. If there is a governmental decision or an obligation under law, Polygon is required to disclose the data stipulated in the decision or under law.

How long does Polygon save my personal information?
When the purpose for which the personal data was collected is fulfilled, the data will be discarded. This means that your personal data will only be stored for as long as necessary to allow us to manage the purposes listed above, or for as long as we need to store them under law, e.g. in accordance with the Swedish Accounting Act.

We do not delete your personal data when there is a legal requirement to store them or a legal basis to keep them, for example, if you have an insurance policy or a pending claim with us.

What are my rights?
You have the right to privacy and thus to your personal data. You also have the right to request information about the personal data Polygon processes about you. In such cases, you should request this in writing from info@polygongroup.com. If you believe that any data about you is incorrect or misleading, or you wish to have it deleted, please contact us with your request.

How do we protect your personal data?
Polygon works continuously to protect your privacy and the data we have about you. This means that we take appropriate technical and organisational measures to ensure a level of security aimed at guarding against and preventing the loss or spread of data to unauthorised persons. Access to your information is only granted to those who need it for their duties. Processing of data is systematically logged and controlled. Data encryption occurs as necessary and we are continuously working to prevent IT security incidents in our information systems.

Managing cookies
We use cookies on our website. By law, everyone who visits a website should be informed about what cookies are used for and should also be given the opportunity to consent to cookies being used to store or retrieve data in e.g. mobile devices or computers. For more information, please go to our website www.polygongroup.com

Contact information
If you have any questions, please feel free to contact us:
R3 Polygon UK Ltd
Blackstone Road
Huntingdon
Cambs
PE29 6EE
01480 442327
E-mail: info@polygongroup.com.

Policy updates
Polygon reserves the right to review, revise and update this privacy policy as necessary. You can always find the latest version on our website www.polygongroup.com.

Revised: 21/09/2018