Blog - Polygon

Document Scanning Tips for Photo Slides

Document Recovery, Document Scanning

The best vaccine against damaged documents and photos is to scan and back them up digitally, before disaster strikes. That way, there’s no need to worry about a storm or flood destroying irreplaceable images or information.

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Document Scanning Offers Effective Records Management

Document Recovery, Document Scanning

A recent survey of records managers and executives found that there’s a digital gap dividing many businesses from effective records management. The report, conducted by Ole Business Services, found that while 91 percent of businesses have a place to store paper records, just 70 percent have set up an electronic repository. Perhaps this is because most businesses equate document scanning with disaster recovery. Documents are often translated to electronic storage precisely because doing so protects the firm against unforeseen disasters such as flooding and fires. However, there are many other advantages to arranging for document scanning services, as we explore below.

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Electronic Medical Records Help Prevent Wet Documents

Document Recovery, Document Scanning

Every generation must navigate technology shifts. Some of us remember the change from typewriters to computer keyboards. Others grew up with landlines but now wield cell phones. Disaster recovery services and the companies we serve face a similar technological shift, from hard copies of important papers to electronic documents. At this point, it is clear that electronic medical records (EMR) will dominate tomorrow’s health world. Here are a few advantages to storing health records electronically, whether in the internet cloud or on remote hard drives:

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5 Things to Know When Building a Document Retention Schedule

Document Recovery, Document Scanning

Every business, school, nonprofit, and government agency in the United States is required to retain certain records to satisfy industry, legal, and regulatory requirements. The types of records marked for storage can be diverse. Some companies hold onto every customer correspondence, employee email, and social media post. Their list may also include television commercials, radio spots, and digital banner ads. Some information is kept on file for years; other information is stored permanently.

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Schools Benefit from Document Scanning

Document Scanning

Remember the scene at the end of Raiders of the Lost Ark when the priceless artifact Indiana Jones has been fighting to preserve is wheeled into storage in a yawning warehouse? Schools and universities often have similar storage areas for their “treasures” – i.e., their academic records. Raiders of the Lost Ark ends with the implication that the ark will probably never see the light of day again, but the opposite is true for school records. Schools must be able to provide students’ records on request at any time, even decades after a diploma has been granted.

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the Polygon blog - your moisture management resource

Document Scanning Tips for Photo Slides

Document Scanning Offers Effective Records Management

Electronic Medical Records Help Prevent Wet Documents

5 Things to Know When Building a Document Retention Schedule

Schools Benefit from Document Scanning