Blog – Catastrophe Response, Disaster Preparedness, Document Recovery, Mold Damage, Remote Monitoring and Control

4 Proactive and Responsive Strategies

Safeguarding your documents, collection, and archives requires planning and partnerships beyond simply having a number to call after a disaster. Businesses and organizations are taking a multi-pronged approach to ensure they minimize potential damage and protect the materials they depend on and care about. Consider these 4 strategies to strengthen your program.

1. Develop an emergency preparedness plan well in advance

When disaster strikes, an immediate response is critical—especially for your documents. For quick and effective remediation partner with experienced vendors early. They will help you develop a document and contents recovery plan to save time and minimize damage.

"The best way to protect items in the event of a disaster is to have a plan in place.” Matt DeCirce, Director of Client Development.

2. Leverage continuous environmental monitoring to know and control conditions early

Universities, libraries, and galleries can benefit from monitoring the environmental conditions of their spaces to help protect their materials as well as their staff and patrons from poor air quality, excessive humidity, and water leaks.

“Time is critical to keeping damage to a minimum. Remote climate monitoring and leak detection can help you watch over valuable materials. Live updates and alerts mean you can react quickly. Historical data gives you visibility into trends or emerging issues to help you mitigate potential risk.” David Simkins, Director of Engineering and Technology

3. Line up the right document recovery and contents restoration partners

No matter what you are trying to save, consider developing a relationship with specialized vendors before a disaster strikes or moisture encroaches on your space. Consider a vendor who uses the most technically advanced processes and equipment to meet the specific needs of each project. Experienced partners will be able to quickly identify and recommend the best recovery method, offer a robust set of options, and communicate well at every stage.

4. Anticipate potential needs for emergency drying and temporary climate control

Providers who solve one piece of a puzzle may be exceptional at that one piece. However, if you want to mitigate the most risk, you should consider vendors who offer restoration services and proactive solutions. You may need emergency drying after a water leak or creating and maintaining climate conditions on a temporary basis. Look for partners who can help you safeguard your material in a deeper way.

"We want to give our customers visibility and control of their indoor spaces. Events will happen, disasters will strike. But with more information and a well-thought-out plan, we can save them time, money, and most importantly, their documents and artifacts.”  Frank Dobosz, President of Polygon US


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