After a natural disaster strikes, it’s crucial that you take immediate action to recover your business’ financial documents, as these are often the most important. Our commitment to your security is one of our top priorities, and we guarantee the confidentiality of your most sensitive documents during the recovery process.
Securing and Restoring Sensitive Financial Documents After a Disaster
Throughout our long history, Polygon has never experienced a security breach. Our teams have performed document damage restoration for items of all security levels, including those marked as classified and top secret. Depending on the documents in question, our security protocols include on-site recovery services, using armed guards and obtaining security clearances.
The employees at Polygon pass extensive background screens, including identity screens, criminal record searches, credit reports, motor vehicle records and Smart Scan background searches. Just as we vet our employees, the contractors we work with must also meet our high personnel security standards.
After you experience a natural disaster, call Polygon right away to talk to one of our experts. If it is safe to enter the affected building, the specialist will tell you how to secure the financial documents to prevent further damage and prepare them for the team.
On-Site Document Restoration
Depending on the sensitivity of documents, the extent of the damage, the number of wet documents, and the damage to the building in question, Polygon may be able to perform document restoration services on-site using desiccant drying technologies. This is best for damp to moderately wet documents that do not have mold damage.
Securely Transporting Documents
In some instances, transporting damaged documents to one of our secure facilities is the best option. When this is the case, our specialists will take inventory and pack the documents. You and the project manager will receive a copy of the inventoried documents.
After packing the documents, the experts will place them in a climate-controlled truck that will keep them stabilized. This secure vehicle has two dedicated drivers, and no two clients share the same cargo spaces. Once in the vehicle, drivers transport the documents directly to a document center without making any layovers or long stops.
When the documents arrive to Polygon’s secure facility, a document manager meets the truck. A supervisor oversees the unloading, handling, cleaning, restoration and loading stages.
Polygon’s state of the art facilities and its employees are constantly observed using video surveillance. Our security systems include outdoor and indoor cameras, motion-activated alarms and video backups. The only way an individual can enter a document center is with a keypad, and only document managers and supervisors possess the respective credentials. When guests or visitors arrive, they must have a scheduled appointment, leave all electronic devices in a designated area, and sign a non-disclosure agreement. A Polygon employee escorts guests and visitors while they’re in the building.
When Polygon receives documents to dry and restore, specialists remove the boxes from the secure truck and place them in special chamber, which stays sealed during the drying process. Unless the documents require cleaning, specialized restoration techniques, or you request digital copies of your documents, our specialists do not need to open the boxes. After your financial documents are dry, we’ll place them in a secure vehicle and return them to your office.
Companies around the globe count on Polygon’s document damage restoration services and strict security protocols. When Polygon performs document damage restoration, we invite you to monitor and participate in the process, so you can rest assured knowing that your sensitive items are safe. After a disaster strikes, time does not work in your favor. While Polygon cannot eliminate the frustrations caused by a natural disaster, our fast-acting specialists will strive to hasten business continuity by bringing your financial documents and other assets as close to their pre-disaster state as possible.