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While it isn’t always realistic for a company to be 100 percent paperless, reducing the amount of paper that employees shuffle can lead to increased efficiencies and cost savings. With advancements such as optical character recognition and sophisticated security algorithms, the benefits of going paperless may be more abundant than you think.

A library collection’s life expectancy is most dependent on its environmental conditions. When conditions are sub-par, damage generally occurs slowly, making it easy to go unnoticed. One of the most common forms of damage is mold growth, which first becomes apparent when a collection gains a musty smell. Because cellulose-based materials are vulnerable to several types of mold, humidity control for libraries is an essential step to maintaining an ideal environment. By knowing which environmental factors are crucial to preserving collections, you can take steps to ensure they are within acceptable ranges.

Imagine requesting court documents and receiving them within seconds instead of days. Electronic document management for courts makes this possible for court officers and the public alike. The cost-effective solution makes court offices and those who access documents more efficient while keeping the information secure.

Information, regardless of its form, travels. Knowing how it travels with a well-documented chain of custody gives an organization a better understanding of where confidential documents have been and who handled them from the beginning of a project to the end. In addition to implementing chains of custody for physical documents, it is also possible to use them for electronic records to show the chronological documentation, or paper trail, regarding their guardianship, use, safety, transfer, and analysis. By having a record of all the individuals who maintained unbroken control over documents, they are more likely to maintain their archival integrity and be kept together.