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Remember the scene at the end of Raiders of the Lost Ark when the priceless artifact Indiana Jones has been fighting to preserve is wheeled into storage in a yawning warehouse? Schools and universities often have similar storage areas for their “treasures” – i.e., their academic records. Raiders of the Lost Ark ends with the implication that the ark will probably never see the light of day again, but the opposite is true for school records. Schools must be able to provide students’ records on request at any time, even decades after a diploma has been granted.

Sheets of microfiche are fragile and need dry, cool environments to prevent deterioration and tearing. While they serve an important role in the preservation of history, microfiche takes up storage space, requires time to find the appropriate images, and needs special machinery to read the film. By converting microfiche to a digitized form with the help of document imaging services, your company can maximize its physical storage space and preserve the documents with a more permanent solution.

In an effort to increase efficiencies and enhance customer service, city governments and municipalities are turning to document scanning as part of their digital initiatives. While completely paper-free operations and transactions are not always realistic in the public sector, document scanning services help close the gap between digital business process and hard copies. Before beginning a document imaging initiative, there are legal and management considerations to keep in mind.