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In an effort to increase efficiencies and enhance customer service, city governments and municipalities are turning to document scanning as part of their digital initiatives. While completely paper-free operations and transactions are not always realistic in the public sector, document scanning services help close the gap between digital business process and hard copies. Before beginning a document imaging initiative, there are legal and management considerations to keep in mind.

When rolls of microfilm or sheets or microfiche get wet, their base and emulsion are in danger of separating. This is when the image separates from the plastic backing. Without proper water damage restoration, moisture can spread from wet film to dry film because of the resulting humidity, which could also lead to mold damage. The film has a high susceptibility to the effects of water and moisture, and getting them to a document recovery service in a timely manner is critical.

It is essential that businesses, museums, libraries, schools, and other such institutions properly store their most valuable and important business and historical archives. Imagine a world in which all documented information was lost every time an institution experienced a flood, fire, or mold outbreak! Historical texts and other valuable books and documents would never get passed down for future generations to learn from and enjoy. History would have to be constantly rewritten, and society as a whole wouldn’t have progressed as it has. The best way for institutions to prevent document and archive loss is to implement storage techniques that will protect valuable articles against such catastrophes as flood or mold outbreaks.

If your organization stores paper documents, it’s vital to consider how seasonal humidity may affect your document preservation efforts. Without proper temporary climate control solutions, the weather can negatively affect and damage paper documents.