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Hurricanes: They are some of the most incredible, damaging storms on earth. These enormous oceanic tempests form over warm waters; whip themselves into a rainy, windy frenzy; and bash themselves over coastlines. (Because these storms are water-fueled, they cannot long survive land.) Lives are lost, homes are destroyed and many businesses fail following a major hurricane. One of the most common causes of post-hurricane business failure is the loss of flood damaged documents.

This may be a record-setting spring for high temperatures in North America. But let’s not forget that just a few years ago, we also saw record flooding and rainfall for many regions. Hurricanes, floods, earthquakes and even simple water leaks can cause serious damage to your company’s documents.

You can cut company costs by storing all of your company’s important documents digitally through a process known as document imaging. Document imaging – a term commonly interchanged with document scanning – involves making digital copies of your documents and storing them on a hard drive or server.

In the unfortunate event that your business faces an environmental disaster – like a flood, earthquake or hurricane – it is beneficial to have a document restoration leader appointed and trained ahead of time. Office disaster emergencies are all-hands-on-deck situations, and time is of the essence. Recovering wet or damaged documents via proper document restoration methods is often the first priority in order to get business back up and running.

Officially, Oct. 13, 2012 is the International Day for Disaster Reduction. We at Polygon would like to commemorate this worldwide date of disaster awareness by outlining how business leaders can do their part to reduce disaster risk.