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Even a multi-billion-dollar corporation like Sony isn’t immune to natural disasters and the destruction – such as flood damaged documents – they can bring. Ravaged by last year’s earthquake and tsunami in Japan, plus flooding in Thailand, the electronics giant reported a record annual loss of $5.7 billion dollars.

As humans, we are the only creatures capable of caring about history. Other species live solely in the moment, caring only for what immediately surrounds them. People, however, feel complicated emotions when they think back on the past. As document restoration experts, we understand the poignancy and joy of looking back on familial archives, and as business disaster recovery specialists, we appreciate the importance of protecting the crucial documents of a company’s past.

If you have documents that have been damaged by a storm or flood, all is not necessarily lost. With the latest in document restoration technology, even the most water damaged documents can be restored to a usable – and in some cases, pre-loss – condition. However, it is important to act quickly and properly to preserve your documents.

A recent survey of records managers and executives found that there’s a digital gap dividing many businesses from effective records management. The report, conducted by Ole Business Services, found that while 91 percent of businesses have a place to store paper records, just 70 percent have set up an electronic repository. Perhaps this is because most businesses equate document scanning with disaster recovery. Documents are often translated to electronic storage precisely because doing so protects the firm against unforeseen disasters such as flooding and fires. However, there are many other advantages to arranging for document scanning services, as we explore below.

Every generation must navigate technology shifts. Some of us remember the change from typewriters to computer keyboards. Others grew up with landlines but now wield cell phones. Disaster recovery services and the companies we serve face a similar technological shift, from hard copies of important papers to electronic documents. At this point, it is clear that electronic medical records (EMR) will dominate tomorrow’s health world. Here are a few advantages to storing health records electronically, whether in the internet cloud or on remote hard drives: