Collections Transfer & Quarantine, University of Leeds

When libraries and archives are presented with exciting opportunities to obtain new acquisitions, it is important to ensure that incoming collections are in a suitable condition and do not pose a risk of cross-contamination to existing holdings. Checks of incoming collections should be conducted to verify that they are dry, pest-free, clean and with no evidence of historic or active fungal contamination. Without checks and intervention where needed, the new acquisition can potentially deteriorate after transfer, even in high-quality storage conditions, or even trigger pest or fungal outbreaks.

Polygon's Document Restoration division can provide a holistic solution to new acquisitions, from simple packing, transfer and delivery, to more complex projects, involving challenging transportation, quarantine and repackaging. Often, requirements include freezer disinfestation to eradicate insect pests, interventive drying to remove excessive moisture content, and cleaning of dust deposits and mould growth. Additionally, our skilled and experienced teams can remove fixings such as staples, repackage and label new collections, where required.

The University of Leeds was fortunate to receive a bequest from the John Victor Bedford Will Trust, which included the donation of John Evan Bedford Library of Furniture History. John Bedford was a noted antique dealer and collector who amassed a significant rare and modern book collection on the history of furniture design over a period of 40 years in his home on the island of Guernsey.

Challenge

Working closely with the Collections and Engagement Manager (Rare Books and Maps) and Conservation Officer for the university, Polygon's specialist division oversaw the packing and transportation of the thousands of volumes and papers from Mr Bedford's property, identifying the small number of items which required intervention before safe transfer to Leeds.

Solution

Working closely with the Collections and Engagement Manager (Rare Books and Maps) and Conservation Officer for the university, Polygon's team oversaw the packing and transportation of the thousands of volumes and papers from Mr Bedford's property, identifying the small number of items which required intervention before safe transfer to Leeds.

After quarantine at Polygons' dedicated facility, Polygon moved and shelved the volumes in the Special Collections store. A cataloguing project was underway to make the collection available to researchers.

Outcome

Rhiannon Lewis – Francis. Collections and Engagement Manager comments about her satisfaction with the completion of the project:

“It was a pleasure working with Emma at Polygon's Document Restoration division to ensure the best possible care for this important collection. The complex move was undertaken with a perfect blend of professionalism and good humour .”

If you would like to discuss how Polygon can support you on any future projects, please do not hesitate to contact us on 01480 442327 or email uk_sales@polygongroup.com